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IN THIS ISSUE:                                                                                                                                  

Thought For The Month                            Export Inventory Items to Excel                    

Tips for 'Green Computing'                       Picture of the Month

Things About TOP                                     The 'Tech Line'                                                                                                             

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Thought For the Month

Birthdays are like boogers. The more you have the harder it is to breathe!

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Export Inventory Items to Excel

Many of our customers are not aware that you can export inventory items to a file which is formatted for Excel, import items into Excel, change cost and price, and import items back into TOP when you are ready to activate the price changes.

You can export all inventory items or select a range of items. You can choose to export all item types or select to export only items that are counted in inventory. You can select to include items that are kit items and items that are used for pricing only. To leave the item type field blank ensures all items will be exported.

There is a new option in the export utility. You can select what pricing fields in the item master you want to be able to change in Excel. Option 1 will export the list price field, option 2 will export the average cost field and option 3 will export price and cost.

The name of the file will display on your screen as ITEM_PRICE_FILE.TXT  but will let you override the name. You will find the file in the EXPORT folder.

Once you have updated all of your pricing, you can run the TOP Import Item Price File utility. The Excel file must be placed in the IMPORT folder. You will use the same file name as you did in the export program. All of the items in inventory will be updated with the price changes.

 

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Monthly Tips for 'Green Computing'

Research has said that the technology industry accounts for 2% of global carbon dioxide emissions, which matches the same percentage of emissions from the aviation industry! With so many people using a personal computer, there is no doubt it has a major impact. We all need to start thinking about green computing if you want to help fight global warming or just plain want to save money on energy. This is the last monthly article for 'Green Computing'.

TIP:  Dispose of old technology properly. Never dispose of any electronic device by just throwing it away, the amount of toxic waste in all electronics is substantial.

Check with your city officials for names of local charities, schools, churches or recycling programs that will let you donate your equipment or will recycle your electronics properly. Identity theft through electronic means has become such a focus of cyber-criminals that disposing of your old computer without taking steps to 'scrub' the data could be very risky. Find a secure deletion software program to erase your data and don't depend on the Windows delete option to remove files. All the delete options does is to free up space on the hard drive where as a deletion software package will actually fill the free space with random characters.

There are technical options that will allow you to decide what you are most comfortable doing. You can erase all personal data files off your hard drive(s), completely wipe off all data on the hard drive and actually remove the hard drive from the PC before you donate or recycle, or you could take the hard drive to a computer repair facility and ask them to eradicate the data on the drive for you and then dispose of it properly.

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Things You May Not Know About TOP

Many of our customers may not be aware that Total Order Plus has a 'User Appendix' manual online on our support website www.mindwarecorp.com and can be accessed by clicking on 'Documentation' on the left side of the screen. This manual contains numerous screens and instructions to help you with Windows issues, UnForm, UPS, Anzio Lite, Unix commands, End of Day and End of Month processing and how to use the TOP Report Writer.

In this month's newsletter, we are publishing the instructions for 'How to Cancel a Unix Print Job':

To list all of the system printer information, you must enter the following commands:

Login: root

Password: xxxxxx (ask system supervisor)

# lpstat -t

lpstat lists each system printer and print server and spooler print request number for each print job to be cancelled. It may also list any disabled print servers.

#lpstat -t |more

If you have multiple printers on your system, it may take more than one page to display the information. You will need to add the |more to display a page at a time.

Once you have determined the print job to cancel, enter the following command:

# cancel printer_name-1234 (i.e.  cancel hp7410-xxxx)

The system will display a prompt telling you the print job has been cancelled.

To enable a print server, enter the following command:

# enable print_server_name (i.e. enable ps02)

To return to the login prompt, issue this command:

# exit

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Picture Of the Month

Perfection Stamps & Engraving, Irving, TX

Owner, Mark Harwell, worked for a good friend Don Daniels at City Stamp and Seal in Austin, Texas, in 1976. Don encouraged Mark to start his own stamp shop when moving to the Dallas-Fort Worth area. Mark started at home in his garage in 1979 setting foundry type from type drawers by hand. He bought a phototypesetter and graduated to a Universal laser purchased from Engraver's Network in Arlington, Texas.

Perfection Stamps and Engraving now features a uTypia website and imports the orders into Total Order Plus, an accounting system purchased in 1992 from Mindware Corporation. Their main objective is to work harder at providing better customer service in order to increase growth and expansion. Mark enjoys making new friends in the marking industry by attending the IMIA and the Tro-Club trade shows.

     

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The 'Tech Line'

                      By Joanne Simmons   

Question:

I have read online that there are numerous keyboard 'shortcuts' in Windows. Do you know where I can find out what they are?

Answer:

We found an article on the web at DataDoctors.com that had a list of the most common keystrokes. 

Windows System Key Combinations

bulletF1:    Help in active application
bulletCTRL+ESC: Open Start menu
bulletALT+TAB: Switch between open programs
bulletALT+F4: Quit program
bulletSHIFT+DELETE: Delete item permanently
bulletBACKSPACE: Same as the left arrow key - go back to previous page

Windows Program Key Combinations

bulletCTRL+C: Copy
bulletCTRL+X: Cut
bulletCTRK+V: Paste
bulletCTRL+Z: Undo
bulletCTRL+B: Bold
bulletCTRL+U: Underline
bulletCTRL+I:  Italic
bulletWindows Key+E:  Open Windows Explorer

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New Changes To Total Order Plus and UnForm

Changes to Total Order Plus and UnForm are made on a continual basis. We will keep you updated by listing the most recent changes in each of our newsletters. Following are the most recent:

TOP Enhancements:

bullet Inventory Audit Report modified with an option to export the report in Excel format
bulletOrders or invoices can no longer be entered for customers on Credit Hold  (CH)
bulletEmail Reminder Message Maintenance added to the A/R Definition Menu
bulletSend Email Reminder flag added to the Customer Status Maintenance
bulletUpdate CH flag added to the Customer Status Maintenance to automatically update the credit field
bulletCredit Hold field has been expanded to allow any coded beginning with a C be treated as a credit (i.e. CO=Collections)

UnForm Enhancements:

Note: UnForm versions 4.X, 5.X and 6.X are no longer supported by SDSI or Mindware Corporation.

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Time Zone Changes for Mindware Office Hours

Eight months of a year, from the middle of March to the middle of November, the country is on Daylight Savings Time. Following is a chart that shows the different time zones and the time in Arizona when Mindware office hours begins:

Time Zone

DST

MCA

Eastern Standard Time 11:00 am 08:00 am
Central Standard Time 10:00 am 08:00 am
Mountain Standard Time 09:00 am 08:00 am
Pacific Standard Time 08:00 am 08:00 am
              
From the middle of November to the middle of March when Daylight Savings Time is not in effect:
 

Time Zone

No DST

MCA

Eastern Standard Time 10:00 am 08:00 am
Central Standard Time 09:00 am 08:00 am
Mountain Standard Time 08:00 am 08:00 am
Pacific Standard Time 07:00 am 08:00 am

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Event Calendar

  

Location

Date

CHA Show, Orlando 07/28/2009
NBM Show, Long Beach 07/30/2009
NBM Show, Baltimore 08/27/2009
Labor Day 09/07/2009 *
NBM Show, Tampa 09/24/2009
NBM Show, Charlotte 10/22/2009
Daylight Savings Ends 11/01/2009
Thanksgiving Day 11/26/2009 *
Thanksgiving Day Holiday 11/27/2009 *
Christmas Day 12/25/2009 *
New Years Day 01/01/2010 *

 

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bulletPhone:         800-950-0401
bulletFax:             480-718-7416
Mindware Corporation Support Website

Send all TOP support emails to support@mindwarecorp.com