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Latest Features in TOP

	Modified A/R Cash Receipts History to allow for more options: sort by customer, G/L number, invoice number, and register number or find a header record from a deposit
	GL General Journal Entry date now has to be within 365 days prior or in advance of the current date
	Added new International Country Code file to the SP Options menu
	A/P Invoice Data Entry and Manual Check Entry at the invoice number field, you can enter Shift+? and TOP will start the invoice display with the invoices for the vendor entered and will not allow you to select an invoice for another vendor.
	Inventory Audit Report modified with an option to export the report in Excel format
	Orders or invoices can no longer be entered for customers on Credit Hold (CH)
	Email Reminder Message Maintenance added to the A/R Definition Menu
	Send Email Reminder flag added to the Customer Status Maintenance
	Update CH flag added to the Customer Status Maintenance to automatically update the credit field
	Credit Hold field has been expanded to allow any coded beginning with a C be treated as a credit (i.e. CO=Collections)
	Feature has been added to the A/P Vendor History Display on the Vendor Sub-Menu to display the General Ledger account numbers that were entered on the original invoice. You can also see the invoice header information and the GL accounts on the A/P Options Menu in Invoice History selection.
	Flag has been added to the A/P Vendor master for active or inactive vendors. Will not allow you to enter an invoice for a vendor that is inactive.
	Flag for active or inactive customers has been added to the customer master.
	Added utility programs to copy inventory items, customer status information, customer contacts to another company
	New I/C Excess Inventory report
	Adjustments, Issues and Receipts updated daily to the Item History file with kits now included in sales
	Automatic Invoice Generation Lookup now on the Order Entry Options Menu
	Option to print Item Sales by Customer Report by customer type
	New A/R open invoice report with option to list finance charge invoices only
	New G/L financial statement to compare prior month figures
	Added credit card security code to automatic invoice generation
	Added running balance to A/P Open Invoice Display print option
	New print option added to order print for printing bin and extension or bin location only
	Customer Analysis Report has an added option to print prior year for the current month comparison
	Cash Receipt postings to the General Ledger End-of-Day report are now separated by bank deposit code. This helps to simplify matching credit card deposits.
	Option to enter F1 for next available A/P manual check number. Can be used for entering transactions that don't have a check number.
	Added country of origin and tariff code to Item Master
	Added option to the Customer Label Print to print labels by salesperson with an additional label option to list the contact name

July 2010 Newsletter

Thought For the Month

"Happiness is nothing more than good health and a bad memory!"

Routine PC Maintenance

Performing routine maintenance on your computer is always a good idea and recommend that you do so a couple of times a year. Managing your files for organizational purposes is important but getting rid of files just so your PC will perform better is not a good idea. There is a major misconception amongst users that deleting files from your computer will somehow improve the performance.

A computer that has 100 data files will run no faster than a computer that has 10,000 data files. The only impact that a large volume of files will have is it will fill up your hard drive! If your hard drive is getting close to full, then getting the urge to purge would make sense. You can check to see how full your hard drive is by doing the following steps:

Open My Computer --> Right click on Drive C: --> Select Properties

The quickest way to free up disk space is to uninstall unnecessary programs. Documents and spreadsheets take up a lot less space than pictures, music and especially video files. You can remove programs usually within the application by looking for an Uninstall Option or you can open Control Panel and select the Add/Remove Programs option.

A pie chart will display on your screen displaying a blue section representing your data the the purple section your free space left on your hard drive. If the purple section is a very small portion of the pie, then it is time to start removing data files.

Removing programs or files just because you don't know what they are is very dangerous! You will probably suffer from self-inflicted deletion wounds if you try. There is a better way to improve performance already built into the Windows operating system and should be ran a couple of times a month. You will find this option with these steps:

Click Start --> Select Programs --> Select Accessories --> Select System Tools --> Select Disk Cleanup Utility

Be very careful of companies that try to sell you programs that will clean up your Windows registry for as little as $29.95 that will perform miracles on your computer. If you want it done right, do it yourself!

If Computing Hurts, You're Doing It Wrong!

Repetitive and prolonged use of a computer keyboard or mouse can lead to muscle aches and discomfort. Posture and positioning are very important. Try to incorporate some of the following tips into your work style to avoid problems:

	Maintain good posture when working. Sit all of the way back in your chair against the backrest, knees equal to or lower than your hips with your feet supported.
	Keep the mouse and keyboard within close reach. Center the most used portion of the keyboard directly in front of you.
	Center your monitor in front of you at arm's length and position the top of the monitor 2-3" above your seated eye level. You should be able to view the screen without turning or tilting your head up or down.
	Customize your computer settings. The screen font, contract, pointer size, speed and color can be adjusted to maximize comfort and efficiency.
	Place your monitor away from bright lights and windows or use a glare filter when necessary.
	Take eye breaks and focus on distant objects.
	Use good typing techniques. Float your arms above the keyboard and keep your wrists straight while typing. If you use a wrist rest, use it only to support your palms while pausing but not while keying.
	Place source documents at an elevated level next to your monitor.
	Don't hold your mouse with a tight grip or extend your fingers above the activation buttons. Movement should come from your shoulder or elbow.
	Work at a reasonable pace and take frequent breaks. Take 1-2 minute breaks every 20-30 minutes and 5 minute breaks every hour. Every few hours get up and move around.

Windows 7 with Windows XP Mode

Microsoft knew they were going to have a difficult time convincing hard core XP users to switch to Windows 7 because some older applications and some hardware, like scanners, could not be updated to work with Windows 7.

Certain versions of Windows 7 have an optional feature called Windows XP Mode which is an actual copy of Windows XP with Service Pack 3 that can run as a 'virtual' system within Windows 7. That means that older applications and peripherals that would only work in Windows XP can run as a separate session and would appear as just another icon on Windows 7. But before you get too excited about the approach, there are some requirements that you should know about.

In order to support XP Mode, you will need a computer with a processor capable of 'hardware virtualization', at least 2GB of RAM and 15GB of free disk space.

Note: Hardware virtualization must be turned on in the BIOS and is generally off by default. If you want to know if your computer is capable of supporting XP Mode, you can run Microsoft's detection tool at http://bit.ly/1qPcbl

Only versions of Windows 7 that support XP Mode are Professional, Ultimate and Enterprise editions. The Home Premium version does not allow for this option. You won't need this feature to surf the web, exchange emails, etc. It is only for special software applications and older peripherals.

This feature is not designed to be setup by a casual user. If you think you might have a need for this, consult a local computer technician to review your situation and see if it is really needed.