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TOP Latest Features

Latest Features in TOP

	Option to print Item Sales by Customer Report by customer type
	New A/R open invoice report with option to list finance charge invoices only
	New G/L financial statement to compare prior month figures
	Added credit card security code to automatic invoice generation
	Added running balance to A/P Open Invoice Display print option
	New print option added to order print for printing bin and extension or bin location only
	Customer Analysis Report has an added option to print prior year for the current month comparison
	Cash Receipt postings to the General Ledger End-of-Day report are now separated by bank deposit code. This helps to simplify matching credit card deposits.
	Option to enter F1 for next available A/P manual check number. Can be used for entering transactions that don't have a check number.
	Added country of origin and tariff code to Item Master
	Added option to the Customer Label Print to print labels by salesperson with an additional label option to list the contact name
	S/A Salesperson by Customer by Item report now has an option to print either (D)etail or (S)ummary records
	Changed Inventory Transaction Report and Update to allow transaction postings to the General Ledger for receipts, issues and adjustments
	Modified Customer Analysis Report to sort by city and state, print city and state on the report with an option to output to a tab delimited text file
	Modified the Inventory update to the General Ledger to allow postings for adjustments, issues and receipts
	Option to enter sales tax only credit memos in Invoice Data Entry
	Added item summary to Customer Item Prior Year Report with an option to sort by item, PTD or YTD figures
	Advanced options to Item Royalty Report
	Option to use a replacement inventory item for a discontinued item during Order Entry
	Added changes for printing to Zebra label printer
	Option to only select statements for customers over 60 days past due.
	Item Sales by Month report prints six months of a year to a printer or twelve months of a year to a text file
	Option to print O/E Open Orders by Item Report in Item Bin Location order
	You can now enter credit card information in order and invoice data entry and NOT have it post to the cash receipts data entry file. You can also have only the last 4 digits of the credit card number print on orders, invoices and Customer Contact Maintenance by using a security group code.
	New salesperson report that includes first and second salesperson within a specified date range. Report lists salesperson code, zip code, customer code and name, state code, customer type, YTD and Prior Year sales.
	A/P invoice memo field now posts to the G/L End-of-Day.
	SCO UNIX and Windows customers can now download the TOP2000.P update from our support website .www.mindwarecorp.com --> Click on Downloads --> Right click on upgrade --> Save to the (S)hare drive on the Unix file server or the C:/TOP/TEMP folder in Windows and call Mindware to install.
	Added option to display the installation date and the current version of TOP on the Welcome Screen and issue a warning if your version of TOP is older than 365 days.
	New audit program to trace order and invoice input by writing records to an audit file when operators add, edit, print, delete, convert and update orders/invoices.
	NOF name now prints on the Daily Summary of Postings, AP check stub and Monthly Summary of Postings.
	New feature in 'Purchase Order Data Entry' allows you to enter an O/E order number for a particular customer and import the line items from the order into the purchase order.
	TOP purchase order information can be exported to a file and can become an order in TOP
	New order import program to interface with Trodat web orders
	Current version of TOP and the date installed displays on the Welcome screen. A message will display on your screen if your version of TOP is over 365 days old.
	Added new features for the EDI invoice import.
	New export program in the I/C module that lists inventory items to a file that can be imported into Excel. You can change the item pricing and then export the changes to a file that can be imported back into the I/C item master.
	New feature in 'Purchase Order Data Entry' allows you to enter an O/E order number for a particular customer and import the line items from the order into the purchase order. You can select line items to import for the vendor.
	G/L journal entries now displays the last reference used on the bottom of your input screen.
	A new feature has been added to the 'Find Order/Invoice Utility' that allows you to view cash receipts history for any given invoice number.
	When entering A/P invoices, you can enter a purchase order+ the F1 key at the vendor input field to display the items and pricing to import into the invoice so the PO receipts pricing will match the invoice pricing.

TOP July 2008 Newsletter

Next Generation Multi-Screen Monitors

Now you can have a wider monitor on your PC that will help to increase productivity. As an example, you could have Total Order Plus and your email window on your screen at the same time. The new wide screen monitors will allow you to do just that. Below are the specifications for the new Acer 22" Wide Screen LCD Monitor:

The 22" LCD monitor has a resolution of 1680 x 1050, a 700.1 contract ratio, internal power adapter, VGA and HDCP support, black in color and a 3-year parts, labor and LCD warranty. It comes with a great price of just $255.00! Call Mindware if you are interested in this new concept.

Call Mindware or email support@mindwarecorp.com for more information.

SonicWall Increases Anti-Virus Security

SonicWall has announced the release of a new version 4.7 of their Client Anti-Virus and Anti-Spyware software. This new release includes the following new features and capabilities:

Rootkit Protection provides the most comprehensive protection available today for all Windows-based workstations.

VirusScan Engine v5200 delivers improved performance via McAfee's latest virus scan engine, protecting workstations from the latest threats.R

The following Windows operating systems will be automatically upgraded: Windows XP, Windows Vista and Windows 2000. This will include customers who have the 5, 10 and 25 users Anti-Virus products that you purchased through Mindware.

Why Hardware Warranty on your File Server?

The SCO Unix file servers built by DTR Business Systems are protected by a one year hardware warranty agreement. This agreement covers parts and labor and includes next day on-site response. Once the initial warranty has expired, you can purchase an extended maintenance agreement.

The rate for an additional year of hardware warranty is $575.00. This may seem like a lot but compared to not having warranty and having a technician come on-site, here is an example of what a service call might cost:

The rate for a technician is $150.00 per hour with a two hour minimum, plus parts and travel expense. For example, the on-site charge would be a minimum of $300.00, perhaps you would need to replace the hard drive at $400.00 and then add travel time expense. One service call would be much more than a one-year warranty contract.

Note: Even if your warranty expired a few months ago and your server is in working condition without any problems, you can still purchase the warranty.

Three Shows Under One Roof! Choose Your City!

The Sign Business & Digital Graphics Show, the Printwear Show and the Awards & Custom Gift Show are gearing up for another exciting year so plan to attend in a city of your choice. Explore the opportunities in your market and discover new profit potential in other related markets and all in the same exhibit hall! By combining three shows under one roof, we created a unique buying event where you have the opportunity to focus on your primary market while researching complimentary products.

The cities and dates for the 2008 shows are as follow: Indianapolis, IN, September 4-6. You can access all three shows with just one registration.

You can supplement your show experience with our 2008 Education Conference, featuring 34 seminars and 3 workshops packed with tips, techniques and suggestions to help you make money! Join our industry experts to sharpen your skills, discuss challenges and ideas and enhance your knowledge base. For complete details, visit www.nbmshows.com, choose your city, select Education Conference, and register early and receive early bird rates.

In each city, 12 attendees will be randomly drawn to win $500.00 in cash vouchers good at participating exhibitor booths. To be eligible to win, all you have to do is attend the show.

The IMIA trade show will be held in conjunction with the CHA show in Indianapolis in September 2008.

Please Ban In-Flight Cell Phones!

Say goodbye to one of the last remaining phone-free havens.

Emirates Airlines is outfitting its planes with technology that will allow passengers to use their mobile phones in flight. The system went into effect for the first time this week on an Airbus A340 flight between Dubai and Casablanca. Emirates is partnering on the project with AeroMobile, which has developed technology that allows cellular phones to work at a low-enough level that they don't risk interfering with a plane's other systems. Emirates is shelling out $27 million to roll the system out fleetwide.

Perhaps hoping to allay passenger fears about being stuck next to a cell phone-wielding Chatty Charlie on a 13-hour flight to Tokyo, Emirates says passengers will only be allowed to make five or six calls per flight. And they point out that flight crews will have the power to turn the system on and off as needed, making it less likely that the woman sitting in 26D is able to initiate a conference call at 3 in the morning. Plus, the airline will ask all passengers to switch their phones to silent or vibrate when they board. This is great because as you know, that works really well at the movies or in church!

The airlines have been threatening to do this for years. American Airlines has tested technology developed by Qualcomm, and Air France and bmi have also experimented with the in-flight calls.

Depending on your point of view, this is either a great step forward or just another reason to dread boarding an airplane.

Should You Defrag Flash Drives?

Defragging speeds up a regular hard drive because of the way it works. The drive head has to move back and forth to read different parts of fragmented files, which slows things down. So defragging (moving all the parts of each file to be contiguous to each other) speeds up access.

Flash drives work very differently. They don't have drive heads or other moving parts and they can access a fragmented file just as quickly as one that's all contiguous. What's more, if you defrag a flash drive, you'll shorten its life because flash memory can only do a certain number of writes before it wears out. That's why you shouldn't defrag flash drives.

Mindware Remote Off-Site Backup

Be prepared is no longer just a boy scout motto - it is a call to action in looking out for your company's future. Fires, floods, hurricanes, tornados, earth quakes and even terror attacks all factor in to the continuity of your business.

You have probably increased the amount of historical data that you store on your file server electronically. To remain competitive and grow, you will most likely continue to do so in the future. You are storing customer records, open invoices, invoice history, cash receipts history, customer special pricing, contact information, card files, ship to addresses, purchase orders, vendor information, production data, financial information, and on and on . . . . .

Can you place a call to someone for a copy of your data if you lost all of your information? Or if you wanted to sell your company, what would you company be worth without all of your financial information? How many customers and vendors would you lose if they knew you didn't have safe, valid and secure backups?

If you have BackupEdge software installed on your file server, you now have an option to backup to a state of the art facility in Phoenix, Arizona. The location is served by two different power grids, uninterruptible power supplies and backup generators. The charge is $25.00 per month for the first company and $10.00 per month for each additional company. Please call Mindware to sign up for this service as soon as possible!

New Mindware Mailing List

Mindware Corporation has had customers request a way to communicate with other users in order to share information about how they are using TOP for different reasons or what features they use to better server their business needs. This information can now be shared with other Mindware Marking Device customers and will help benefit others who may not be aware of the many TOP features and upgrades.

A mailing list for TOP Marking Device users has been established for this purpose and you can post to this list by sending your email to mdlist@mindwarecorp.com. Each month you will receive an email with your login information and password. If you want to change your password or unsubscribe from the list you can send your request to Mdlist-request@mindwarecorp.com with the word HELP in the subject or in the body of the email.

Normally, Mailman will remind you of your mindwarecorp.com mailing list password once every month, although you can disable this if you prefer. It will also include instructions on how to unsubscribe or change your account options. There is a button on your options page that will email your current password to you if you need a reminder.

The Dangers of File Sharing

In light of the recent $220,000 judgment of a Minnesota woman for using a music sharing program, the dangers continue to grow for those that continue to use such file sharing programs. There is now a legal precedent for the music and movie industry to come after Internet users who are engaging in that type of activity.

The company Napster is credited with starting the peer-to-peer file sharing process and was taken to court to settle judgments against them, but is now a legitimate service. But there are still many users out there that thinks it is ok to download copyrighted material. It has always been illegal to share such movies, music and software.

Another problem with downloading shared material is that the software usually comes with spyware and adware and can damage your computer with viruses, worms and other malicious software. They can cause your computer and the Internet to run slower.

You should begin to check your desktop for unused icons and remove any that you are not familiar with. Click on the Start button and select All Programs and view the programs for items that you did not install. You can remove any of them by using the Add/Remove program section in Control Panel. If you find any of the P2P file sharing software installed on your PC, you need to run a scan on your computer for viruses, adware and spyware.

Once your feel like your computer is clean, make sure your employees or household members understand the legal, financial and infected computer consequences of using these kinds of programs.